Basic Filming and Video Camera Technique

Training Module – Filming Technique

Purpose
The purpose of this module is to raise the understanding of video production and emphasise the level to which we should strive to output video to clients. During this module we shall look at the production process; that’s pre production, production and post production. You will go away with an understanding of the importance of planning your video. You will learn good filming technique and also good post production practice.

Theory

Pre Production – Preparation
Callsheet
(Download to come)
A simple one but often overlooked. A call sheet provides all involveds contact details, responsibilies, location details and anything else you may wish to include in order to keep everyone on the same page and the production running smoothly.
Storyboard
(Advanced Storyboard (1313))
Often there will not just be you working on a shoot, in order to convey the image you intend to shoot, it is important to scetch is and make any notes to put this across.
Script /
Interview technique
Interview technique for camera differs slightly from that which you may be used to.
Coerce the subject to say what you want them to say but in their own words.
Ask a question in a way that encourages them to repeat the question back in their sentence.
Example:
- Yes, I enjoyed it, it was really tasty! (makes no sense without the question)
- I enjoyed the cake, it was really tasty! (makes sense on its own)
Try and get into the habit of nodding or using facial gestures to encourage the interviewee rather than verbally agreeing
Release Forms
(Sample Release Form (362))
Permission from the respondent or subject to release their image to you, the production or the company.

Timecodes and striping tapesTimecode_Format
Logging, Viewing, Capturing, Batch Capture, Editing, DV to VHS Transfer, Camera to DVD Transfer

Post production paperwork
Logging (Download)

Sound

The onboard microphone is not sufficient in most situations to record good clean sound. The mic picks up the wirring of the tape and also any wind blowing across the tiny holes that cover it. We need to develop an understanding of the options and there usage.

There are two main types of microphone, cardenoid and directional. Examples of each are a lapel mic (cardenoid) often seen on a news reader or interviewee or a shotgun mic (directional) as you would see being carried by a film crew.
No matter how you obtain the sound it is essential you monitor it during recording using headphones. It would be very costly to return to the edit suite with an image and no sound.

Where would we use each?
Cardenoid_Lapel_Radio_MicLapel / Radio Mic – This microphone is best suited to the planned interview or studio interview. It will pick up sound from within a close vicinity and cut out background noise. It provides a clear sound and resonance of the chest. It’s harder to use the radio mic on location without a power source unless you have a professional sound setup.

Things to look out for
• Microphone can often rub on clothing or a moving subject. Don’t be afraid to hold up proceedings to make sure you have the sound set up correctly.
• Untidy wireing. Sometimes your subject may not have appropriate clothing and it may be hard to conceal the mic and transitter.
• Remember the foam cover is meant for windy conditions, you will not need it indoors, it will, if anything create rubbing issues.

Shotgun / Directional MicShotgun_Directional_Mic
The shotgun microphone can be used onboard the camera or on a boom pole. Best for on location and spontaneous shoots. As it is a directional mic the onboard camera can pick up sound directly in front of the camera and cuts out most sound left, right, up and down. The boom mic requires a specific sound person or appropriate stand. This microphone is extremely accurate as you can get up close to the subject and the directional properties reduce background noise.

Things to look out for
• Keep a close eye on the camera operator, as a boom mic can often appear in shot.
• An onboard boom mic will still pick up camera noise and remember you are close to the mic, although it is directional it will pick you up to some extent.
• Be aware of surrounding noise. If a dog barks, phone rings or siren goes off, don’t be afraid to stop the recording and inform the interviewer the sound is not useable.

Shotgun microphone – for impromptu Vox Pops and sound recordings, also in situations where there is a considerable amount of surrounding noise.
Lapel and transmittable microphones – Studio recordings, planned location shoots. Benefits from clear sound from the resonance off the chest but also pics up close surrounding noise (not noise at a distance)

Sound Recording Checklist (383)

The microphone plugs we use are 3.5mm (1/8″) “Mini” and XLR; both have a male and female (socket and plug) connections. In short the XLR connection carries the best signal and is considered professional standard, also benefits of the XLR connections are that they lock into place leaving less room for error or tripping in a working environment. Even with the a quality, expensive microphone, poor quality cables and recording Device will produce poor sound.

3.5mm_Mini_Jack

XLR_Connections

Image

Rule of thirdsRule_of_Thirds
The rule of thirds refers to the composition of the image on the screen.
By dividing the screen up into thirds (see figure 1) it provides guides to compose your shot
Filming for interview requires the cameraman to think about the eye line and looking space.

mis en scene
Mis En Scene- literally “placing on stage” refers to arrangement of all the visual elements

Choice of Lighting
“Texture and Colors”
Use of Space
Make-Up
Costumes
“Interiors” Used to Convey Meaning

Equipment

Tripod

The importance of a tripod should not be underestimated. It adds an instant professional look to the video. As a rule you should not start shooting handheld until you have understood and mastered filming with a tripod. Three types of tripod are shown below the key differences between tripods will be stability, levels, fastening and controls. Where you might utilize each depends on the type of filming, I base my decisions based on compact and portable or fixed and precision shoots  Also it is important to keep the equipment clean and check the clips regularly.

Basic_Video_TripodProsumer_Video_TripodProfessional_Video_Tripod

Lights

3 Point lighting system, key, fill and backlight.3_Point_Lighting_Kit
Safety, handling with gloves, flagging and gels, wooden pegs.

Key Light
This is the main light. It is usually the strongest and has the most influence on the look of the scene. It is placed to one side of the camera/subject so that this side is well lit and the other side has some shadow.

Fill Light
This is the secondary light and is placed on the opposite side of the key light. It is used to fill the shadows created by the key. The fill will usually be softer and less bright than the key. To acheive this, you could move the light further away or use some spun. You might also want to set the fill light to more of a flood than the key.

Back Light
The back light is placed behind the subject and lights it from the rear. Rather than providing direct lighting (like the key and fill), its purpose is to provide definition and subtle highlights around the subject’s outlines. This helps separate the subject from the background and provide a three-dimensional look.

Fill_LightBack_LightKey_Light

Camera

Show both cameras and explain the benefits for each. Talk about different capture formats and the benefits and intensions for each. DV, HDD, DVD explain the difference between HD and HDD (not to be confused)

I have documented the camera setting I used during most shoots
Sony Camera Settings (Download)
JVC Everio Camera Settings (Coming Soon)

Summary

Questions to ask yourself before you shoot,
Is your subject positioned correctly within the frame?
Framing – Rule of Thirds
Framing – Looking space

Where’s the sun?
Where is the sun or where is the light source? Possibly one of the most important questions, as a silhouetted image is extremely hard to correct in the edit, so it is important to think about this at the point of filming. As a rule, make sure the light source is behind you (the camera person) and not your subject. This will ensure the subject is well lit and all features are visible.
- Top Tip, you should attempt to correct a poor image by adjusting the camera and light source before fiddling with camera settings.

Does the white look white?
Cameras know what all the colors in the spectrum should look like based on its perception of white and white changes in different light. Most cameras have an auto white balance but you should familiarise yourself with adjusting the white balance. Hold a piece of paper in front of the camera with the main light source reflecting of the paper. Adjust the camera setting until the white looks white and all other colors should now look correct.

Is there any background noise?
Sound – Always check for background noise
Sound – Use headphone to check the sound that is actually being recorded

What is in the background?
Often paying a lot of attention to your subject we often forget about the background. Be sure there is no annoyances in the shot. If you are telling a stroy or filming particular respondents, try constructing your backgrounf to reinforce the story or message.

Can I see the subject clearly?
Be sure that your subject is in focus and make sure nothing is likely to obscure them during filming.

Top Tips
• Always Monitor the video through the view finder or LCD especially when lighting is affected by the environment
• Do not adjust the camera mid sentence – try and get used to adjusting (if necessary during a pause)
• Avoid moving around during the shoot, this will reduce the risk of unwanted sound, getting into shot and camera shake as floors often have movement in them.

Exercise (Set up a shoot)

Exercise One You have been allocated a room and have 20 interviews to conduct. Each respondent will be arriving in 15 minute intervals and the interviews will last between 10 and 15 minutes each. Discuss amongst yourselves and choose the best selection of equipment for this scenario and have a go at setting it up.

Exercise Two It’s a bright sunny day, you are out in a busy location and will be filming short vox pops, you cannot expect the respondents to come to you so need to been portable and quick to respond to a agreement to be interviewed.

Windsurfing Coaching Notes from my Moon Beach season

Moon_Beach_360_sequence

In around 2002, I did a season coaching windsurfing at the high wind resort “Moon Beach” in Egypt for the company Gybemasters. During that time we were encouraged to develop our own teaching style. I ended up writing an extensive pad of notes, half of which will only make sense to me but I thought rather than leave them sitting on my laptop I would make the available to anyone who thinks they might be able use them in their teaching. I have made them available in a PDF Download rather than publish it all to my blog. Download them and use them how you wish!

Windsurfing Coaching Notes (680)

Introduction to Adobe Photoshop – The Photoshop Workspace & Tools

Open PhotoshopPhotoshop_Window
Using the menu along the top of the work space go to WINDOW and untick all of the palettes except for OPTION and TOOLS

You will now open a new document. FILE > NEW > and have a look at the dialogue box. First of all give the document a name. Then select DEFAULT PHOTOSHOP SIZE from the Presets menu. Set the Colour Mode to RGB.

Photoshop_New

Place the mouse on the bottom right corner of the document. Click and drag on the small square to resize window.

Drag_Window_Corner

Now have a look at the TOOLS palette to the left of the workspace. Holding the mouse over a tool should give you a TOOL TIP. Try it for each tool to see what they do. The TOOL TIP will also give you a keyboard letter. This is a KEYBOARD SHORTCUT. Try changing the tools by using the KEYBOARD SHORTCUTS.

Photoshop_Toolbar

Click the mouse on a tool with a black triangle in the bottom corner of the square. Hold the mouse down and a context sensitive menu will appear showing you more options for the tool.

Photoshop_context_sensative_menu

foreground_backgroundTowards the bottom of the tools palette there should be a BLACK and a WHITE square. This represents the foreground and background colours, as they are currently set.

Double click the mouse on the top square. This will open a SWATCH palette. Using the mouse click in the coloured area to change the foreground colour. Experiment and see what colours you have available to you before you choose one. Then click the mouse on OK. Now you can see that the foreground colour square in the tools palette has changed colour.

Color_Picker

Now find the BRUSH TOOL and click on it.New_Brush
Notice the OPTIONS palette below the menu at the top of the workspace changes. From the OPTIONS palette you can change the brush attributes such as size, hardness and so on. Try painting in the canvas, first with one brush size then change to another. Try changing the foreground colour and the brush shape and draw an abstract design on the canvas.

Brush_toolbar

Special_Effect_BrushesWhen you drop down the BRUSH menu from the options palette you will notice a small black triangle to the right of the palette. Click on this triangle and you will drop down a menu of further choices. Try some SPECIAL EFFECTS brushes. What happens when you change the OPACITY of the brush from the options palette? Now you will select part of the image. Find the RECTANGULAR MARQUEE TOOL form the tools palette.

Marguee_Tool

Click the mouse over the canvas and holding it down drag out a rectangle. This should appear as a dashed line around the area you have selected.

Move_tool
Changing the tool to the MOVE TOOL click on the area you originally selected and drag the selection to one side. Try this a few times.

Undo_Step_BackwardNow use the UNDO command by going to the EDIT menu at the top of the workspace and dropping down to STEP BACKWARDS until the picture returns to how it was before you started using the select tool. Change the MARQUEE TOOL to an ELIPTICAL MARQUEE and make another selection. Use the CMD+C keyboard shortcut to copy the selection. Now use CMD+V to paste the selection. Changing the tool to the MOVE TOOL click on the area you originally selected and drag the pasted selection to one side.

Layers_PanelNow go to the WINDOW menu at the top of the workspace and drop down the menu to LAYERS and make sure this item has a tick by it. Have a look at this palette. It is a very important palette that you will learn to use a lot. To understand LAYERS think of each layer as a sheet of glass laid over each other. At the moment you should have two sheets of glass, or layers in the LAYERS PALETTE. The bottom layer is named BACKGROUND and the top layer is called LAYER1.

Use ALT+CMD+Z keyboard shortcut to step backwards. The top layer will disappear. When you cut and paste from an object Photoshop will automatically paste the selection to a new layer, this is what you have just deleted. Now use the SHFT+CMD+Z to step forwards. The LAYER reappears. Put the mouse over layer 1, click and drag it down to the dustbin at the bottom of the layers palette. This is another way of DELETING LAYERS.

Create_New_LayerIn a similar way you can create a NEW LAYER by clicking the mouse on the symbol of a turning page to the left of the dustbin in the layers palette.

Make sure the new LAYER 1 is selected. Now draw in the canvas as before. Click the mouse on the EYE symbol on the left of the Layer 1. This turns the layer off.

Opacity

Now try using the OPACITY control in the layers palette. This changes the opacity of the layer you have selected. There are many other ways of changing the ways in which layers can be blended together. See if you can find some of them.

Select_LayerCreate another layer as before and now paint in this one. Using the mouse drag the new top layer so it swaps places with Layer 1. In this way you can change the order of layers.

Close this document by using the CMD+W keyboard shortcut.

Basic Video Editing Technique- Premiere Pro, Final Cut, iMovie, Movie Maker etc

Time for some basic editing technique and I’ll try to make as much of this as possible applicable to all editing software where possible so you can go away and practice. In order to produce a professional standard of video output there are certain guidelines you should adhere to. Programs like iMovie make editing easy but are confusing with offerings such as page peal transitions and sepia effects etc, which are often completely unnecessary. No matter how tempting it is you should keep your editing simple, so here’s a brief guide that can be applied to many editing platforms. I work using Adobe Premiere Pro and Final Cut Pro so apologies in advance to other users.

Capture and Import

First thing you need to be confident about is getting your footage onto your computer. Often the assumption will be made by the client that the footage will be available for viewing minutes after the shoot when in reality this is possibly one of the timeliest processes. With changing formats this process differs but for those still using tape you will need to find your capture window. On Premiere Pro this is under File > Capture.

premiere_pro_capture

In final cut pro it is found under File > Log and Capture.

final_cut_log_and_capture

On consumer products such as iMovie choose imovie_import_from_cameraFile > Import from Camera. If you are plugged in using a FireWire cable you should now be able to operate your camera or deck from you desktop. If you have not logged your footage and have a handy list of time codes you will have to manually grab the footage. To do this que up the section of the video you desire, press play and then record. Your clip will appear in your projects library with the rest of your media. Be sure to name your clips well to locate them in the future and if you have a bunch of clips that belong together, create a New Bin by right clicking in the library and name accordingly. If you have HDD camera you should first have the drivers and codecs installed on your machine, in theory you should be able to plug in your hardware and then drag and drop the files across into you projects folder. Once or if your file are on your local machine you can click File > Import to import your files or in most programs drag and drop them to your library.

The Timeline and Tools

Understanding the timeline and a few tools is essential for editing. Obviously the timeline is the linear holder of your chosen clips but it is important to remember that you can stack up your video and audio to create a dynamic edit. This is used for things like titling the respondent in a clip or laying down a buzz track. You can add more tracks as and when you need them by right clicking one of the tracks to the left of the timeline. This can also be done for multiple audio tracks. Dragging and dropping your clips from the media library to the timeline is simple, you can then play through the clip by hitting the play button in the right hand viewer or by hitting the space bar, notice that as your clip plays the scrubber or play head moves along the timeline. You can also grab the play head with a hold click and scroll along the timeline. For frame by frame accuracy use the left and right arrow keys on your keyboard. Whilst editing, for those who are used to the arduous wait for final cut to render your timeline it is not vital in Premiere Pro. Although playback will appear blurred, you can build an entire edit without rendering the timeline and export it without a problem.

Premiere Pro Timeline

premiere_pro_timeline

Final Cut Pro Timeline

final_cut_timeline

Premiere Pro Tools Palette premiere_pro_tools_palette

Final Cut Pro Tools Palettefinal_cut_tools_pallette

Audio Transitions

Like video transitions keep your audio transitions simple and use them to mainly improve the continuity of what you hear. You should always lay down a buzz track anyway but transitions can help smooth the audio between clips. In order to ensure you leave yourself the option to use transitions, try to direct some dead sound before and after the clip when shooting by telling your actors or respondents to count to 5 and then begin or to pause for 5 seconds after each take. (where possible) Use fades at the end of clips to reduce the glitch sound and gains at the beginning of clips, use constant audio transitions to smoothly link clips, although be aware that audio from one clip might be heard in the next and not be appropriate.

audio_transitions

Manipulating Sound

When transition fall short is when you need to affect the audio often along the timeline, this is often brought about when using a sound track. You may wish to bring up and reduce the track before and after some dialogue for example. In final cut pro this is very easy using pushpins in the audio timeline, you merely pop a pushpin where you want the change to begin and one where you want it to finish, followed by moving audio level up or down. In premiere pro however, it is a little more difficult. The best way I find is to select your clip in the timeline and then click the effects tab. Drop down the levels control and make sure your play head is at the point you want the effect to begin, add a key frame and then slide the play head to where you want the change to finish, in the same way as final cut you can now drag up or down the audio using the yellow line or the level slider. Do make sure your key frame indicator is black when you make the new change using the slider, otherwise you risk automatically adding a key frame in the wrong position.

manipulating_sound

Video Effects and Transitions

As aformentioned, using transitions should be a limited and controlled affair. As a rule if there is not a reason to do, or use something then don’t do it, you will just confuse the viewer. If it is appropriate and correctly timed a straight cut will do, if this is too hard soften it with a cross dissolve or a fade to or from black. Apply the same principle for video effects, don’t use one unless there is a specific reason for stylising your video, it will just look weird.

video_transitions

Effects Tab and Key frames

As aformentioned in the section on audio,  you can effect things over time using the effects tab, the most common example of this would be the need to scale some over time or move the position within the frame. For this we would use the motion and position drop downs. In the same way as we affected the audio track place the play head at the point you wish to begin your animation and add a key frame, then place the timeline at the end point and add another key frame. Whilst the play head is at the point of the key frame your will turn black. Change your values here or effect the video in a drag and drop manner in the viewer on the right hand side. This technique is especially good for window in window video. As soon as possible try to get into the habit of changing co ordinates or percentage in the effects tab rather than manually dragging and moving the video in the preview pane. Have a notepad in front of you and record notes as you may need to replicate the size and position of another clip later on in the edit.

effects_tab_and_keyframes

Colour Correction

I shall first emphasize the important of getting colour right during the shoot, more on that in ‘Basic Filming Technique’. You can however, digitally fix your image and your controls can be found under your video effects. I won’t go into massive detail at this point but I recommend learning about brightness and contrast, saturation, curves and colour balance. Practice on images in Adobe Photoshop or Google some tutorials as you may waste hours trying to fix an image that could be corrected in seconds with a basic understanding of some image control options.

Cropping

Not a topic I originally intended to include here but as someone asked me today how to do it and with a growing trend for recording on screen tutorials, it will be handy to know to neaten up your work. Again the crop tool can be found in your video effects. Drag and drop it to your clip and manipulate the left, right up and down in the crop drop down in the effects.

Duplicating DVD’s and CD’s using Mac OSX’s Disk Utility

Just a quick one as people are always asking me what software they need to copy DVD’s or CD’s, when all you really need is access to an apple mac.

Insert your DVD into your drive and open disc utility, click one on the drive (not the drives content) as detailed below.

Disk Utility Select DVD / CD

Next click File > New > Disk Image from (content of your drive) choose desktop and be sure to choose DVD/CD Master from the Image Format drop down.

disk_utilty_2

disk_utility_3

Disk utility will create a disk image or .dmg of the drives content on your desktop. Once complete click once on the dmg in the disc utility window, eject the master DVD, Insert a blank DVD and click burn.

disk_utility_4

Let the mac do it’s stuff and there you have it a perfect duplication of your original disc. Alternativly fork out a few hundred quid for a disc duplicator.

Adobe Premiere Pro – Setting up a Project, Device and Folder Structure

One major point to remember is that Adobe Premiere Pro’s settings or preferences sit independently from the system preferences on the machine. This can often be confusing at the early stages of playback. I can’t emphasize enough how important it is to get your project settings right at the beginning to avoid not understanding why premiere is behaving in a particular way in the future. The first few times you begin a project check each setting independently until you are familiar with what each one does, also be sure to understand the folder structure, which I shall talk about in a short while. Let’s take a look at the new project settings. Unless you have double clicked on a project you will not avoid seeing the open or new project screen. Select new project and you will be faced with the first of two opening screens, let’s look at each setting separately. Firstly choose New Project and you will be faced with the first of two options menus.

Adobe Premiere New Project

In the first new project window leave the Action safe and Title safe areas as is, next to Display Format be sure this dropdown is set to Timecode, Capture Format should read Quicktime but will be different if you are using a windows PC. Next set the Location to the location of intended project folder (See folder structure below) and then name the project something convenient. I recommend something searchable so you can find files easily as your project portfolio builds.

Premiere Pro New Project

Next swtich the top tab to Scratch Discs and you will see the options below. Set all to Same as Project (see Folder Structure below for details) Now click on OK and move onto the second set up window.

Premiere Pro Scratch Disks

Under the Sequence Presets tab select the native video format you have been working in or your intended output if you intend to output to a format of a lesser dimension i.e. Mobile Device. If you know what you would like your first sequence to be then name it accordingly. I shall go into the benefits and uses of sequences separately.

Premiere Pro New Sequence

The majority of the settings under the General tab are governed by your choice of setup on the previous tab. You should not need to change any of these settings.

Premiere Pro General Settings

Again you should not need to touch the settings in the Tracks tab unless you anticipate needing to add more video tracks to your timeline or output your projects audio to 5.1 surround sound. Otherwise leave these set to 3 tracks of Video and Audio set to Stereo.

Premiere Pro Tracks Settings

Click OK and Adobe Premiere Pro creates your project.

Folder Structure
As I mentioned before I like to keep all my files in one place just in case I want to put the project on a hard drive and work on it at home. Also working on projects across multiple user set ups on an operating system can cause errors. Files that reside in a users documents folder will appear offline signed in as another user and will be impossible to reconnect. For these reasons I set all my Scratch Discs to Same as Project. This keeps everything together but the folder can soon get cluttered once you have begun capturing a few videos. When begin a project I drag and drop a folder structure comprising of the following folders, images, after effects, sfx, buzz tracks, music, voice over etc download the example project to see how I have set this up. It also means that once you have populated a particular folder you can drag the file into your projects, creating a new bin and maintaining an efficient structure within your project. I also create a new bin for assets created from within premiere such as titles and also for every scene, cutaways, gv’s, chapter, camera etc so that I can immediately ring my clips as and when I need them.

Capture Device
Setting up the capture device or video camera can bring about a few headaches. Premiere recognizes most firewire decks and cameras but if you see a black screen in the capture window, check your settings. You can find the Settings on the second tab on the capture window under the Device Control section. Be sure on the dropdown you see your device, if not restart the program with your peripherals plugged in and you should achieve success.

Fortunately Premiere seems to be keeping up to speed with all HDD cameras to. Most require you to install additional drivers or codecs on your machine but once installed allow for a simple drag and drop to your projects and playsback in their native format with no need for a further conversion.

Example Adobe Premiere Pro Project (528)

Now see Basic editing technique

Work Arounds – Getting imapmyrun to work on your iPhone

Although imapmyrun is buggy, I still like to use it for the social network benefits as it seamlessly notifies my map my run account, Twitter and Facebook when I hit save.

The only error I have not found a fix for is the spiking of the GPS, sometimes I get to the end of my run and the Reading will show something ridiculous like 72 miles. I think this may be down to other applications running simultaneously.

The main issues are the weak GPS signal, which if you start the app a few minutes before setting out it often fixes, although I start it off with a weak signal and it is fine.

Make sure you have your data push turned off. I think we are asking to much if you expect your poor iPhone to handle iPod, iMapmyrun and receiving your emails at the same time.

The other major bug is the saving of the run via 3G. My first run ends at the gym where I wish to save. Every time I receive an error when I try. The only way I have managed to get around this is to come out of the app and reload it, when it restarts you will see the message “you have unsaved runs” hit save and more often than not you will be successful.

An annoyance that should also be addressed if the developers read this post, is the fact that after you hit stop the pace and time continues to count. Alongside the save error issue this produces an inaccurate recording nearly every run.

Setting up yahoo pop mail account in Apple Macs Mail program

If I ever figure something out that took me a while to google, I’ll write a short blog and hopefully save someone some time.

I recently bought an iPhone and for convenience, as the phone is set up to function better with A Yahoo mail account, I decided to move away from my old hotmail account. Probably best as over time the amount of junk it built up was getting annoying.

So I still wanted to pick up my mail on my MacBook pro but am not a fan setting up multiple mail programs on one machine so I went about setting up the yahoo account. Even using the automatic settings I was still recieving an error during connection. I wasted a few hours googling and changng settings but still no luck. Before I go through my working settings, go to your Yahoo mail online choose options then … Check the box that reads enable pop mail and bingo! Half the battle is won.

My working settings are -

mail_pop_settings

And outgoing settings -

mail_smtp_settings

Creating Video for Powerpoint and inserting video into Microsoft Powerpoint

This post should hopefully be useful for teachers, students and presenters.

Producing Video for PowerPoint
The two major considerations when producing video files for use in PowerPoint are which file format to export to and the dimensions of the final piece of video. File formats are continually changing and this section may need updating regularly but make these considerations. If you are presenting away from the office and need to carry with you your files on a memory stick then file size is an issue, whether you clips are 10 seconds long or 3 minutes long also has implications on file size and so to does the dimensions of the video, small 320 x 240 YouTube size videos are a lot smaller files than a video playing at 720 x 640. Of all the video formats supported by PowerPoint each have their positives and making the above considerations will enable you to choose the right one.

My current preferences: In the past, as a Mac user I favoured mpegs. The reason being they were a more generic format working across multiple platforms and operating systems. They seemed to be of a better quality than WMV exports and both seemed on par in comparison of file size. While Avi’s produced a better quality image the file size was dramatically larger and inappropriate for most purposes. I am currently exporting to WMV’s for my clients for two reasons. Since PowerPoint supports mpeg1 and mpeg2 formats I have recently addressed issues with these exports using Premiere Pro and receive an error during playback in Quicktime (Although they do seem to play on a PC) Also since I installed Flip4Mac Pro it allows me to fine tune my WMV exports and achieve very impressive quality video at exactly the file size and dimensions I require. Over time I have had less compatibility issues with with clients machines when I provide them with a WMV as apposed to an MPEG. I’m sure PowerPoint will soon support a wider range of file formats though, so watch this space.

Finally, Choosing the dimensions for your video is very important and can be decided upon by asking the following questions. What resolution and size is the display you are using? How would you like the video to sit on your slide?

If you are going to playback your presentation onscreen a small video might be hard to distinguish and so possibly a larger video would be better suited. If you were to display your presentation on an overhead projector you may still want to produce a large video but could also get away with a smaller video in this scenario.

Would you like the video to accompany other information on the slide or be the slides main attraction? I have produced a guide below to help you decide upon your dimensions.

Video dimensions on a Powerpoint slide

Video dimensions on a Powerpoint slide

Note: I would recommend exporting your video at the desired size you would like the video to play in you presentation and NOT resizing it from within PowerPoint, this will cause pixelation of the image and reduce the quality of your image

Inserting the Video
Firstly place all your video files within the same folder that your PowerPoint presentation resides, unlike images PowerPoint does not embed the video in the project it merely creates a link to the video file (note that as you add the video, the .ppt does increase in memory, right click > properties to see the file size of your presentation) Create the slide that you would like to house your video then choose Insert > Movies and Sounds > Movie from File and browse to your video. You will be prompted to choose play automatically or when clicked, choose the option you are most comfortable with or best suits your presentation. Click and hold the video in order to place it correctly on the slide. Test the video is working by viewing the presentation.

An alternative method of displaying your video is to create a hyperlink from either a text or image object within your slide. This option launches your default media player and plays the video outside of your presentation. This offers greater playback functionality and is probably suited more towards a training exercise and less for a fluid corporate presentation. To insert a hyperlink, highlight your text or select your image. Again choose Insert > Hyperlink and then browse to your file.

Common Problems
Problem: Often you will receive a file and save it to a convenient location i.e. your video folder, you then insert it into your presentation. When you copy the presentation to your memory stick for the big show, your video no longer works.
Solution: Save all your presentation documents locally in a presentation folder, as the file is not physically in your presentation it will not play unless you have the video file on your memory device as well.

Problem: Your video will not play in your presentation and you view a white square onClick.
Solution: Reduce the length of you video filename and also the file path, generally over 128 characters causes this problem.

Problem: Lack of sound can be a problem in power point presentations
Solution: Be sure to use external speakers and test the sound before you present.

Problem: In Power point 2007 sound can often be quiet.
Solution: The 2007 version of power point now has a volume setting on the toolbar, this defaults to medium, set this to loud if your sound is reduced.

Introduction to Apple Mac OSX

osx_desktop

Finding Files and Programs
osx_menuOSX does not have the regular start menu you see in Windows. We navigate the file system and programs using the Finder. Finder is the equivalent of Windows Explorer, by double clicking on the Macintosh HD on the top right corner of the desktop you open a finder window. Here you will find all files and folders including all programs. By clicking on the apple in the top left corner you will see your recent documents and files. Programs are opened using the Dock across the bottom of the screen or in the application (Finder) folder.

Using the Dock
6-dockTo quickly launch your programs the Dock can be set up to include “shortcuts” or using Mac’s naming convention “aliases”. It is possible to drag and drop your applications from the application folder to the dock in order to create these aliases.6-dock-remove

To remove an item from the Dock, merely drag and drop it away.

The Trashcan
The trashcan is located on the right hand side of the Dock and can be used in much the same way as the Recycle Bin in Windows. To empty either right click the can or follow Finder > Empty Trasheject1

Eject using the Trashcan
The Trashcan is also used to eject CDs, DVDs and External Drive by dragging and dropping to the trashcan location. You can also use the eject key on the keyboard. Please see the keyboard navigation later in this document.

Closing windows and closing applications
windows_ctrlsClose (Red) – Closing the window only closes the window and not the program. The program will still be running in the background. Programs that are running are shown with a highlighted with dot under the application icon on the dock.

Minimise (Amber) – Minimised programs programmes are held in the dock. To maximise the window click on the icon in the dock.

Maximise (Green) – The maximise button will maximise the window based on the space available on your screen.

To close a program completely click File > Quit.

Exposeexpose
It is really easy to switch between programs and windows on an apple mac. The expose key (F3)

expose-key

Alt + Tab in windows = Apple + Tab on a Mac
As you may tab between programs on your PC  you can also do this on a Mac to speed up your workflow. Apple + Tab has the exact same effect as Alt + Tab.apple_key

The Apple Key serves a similar function as the Windows control key

appletab

The Apple Mousemightymouse
Mighty Mouse Right Click (lack of physical right click button)
Although you can’t see a right click button on the Mighty Mouse the function does exist. By clicking the area of the mouse where you would usually right click you will discover the drop down menu. Also ctrl + click has the same desired effect.

Scroller Ball
The Mighty Mouse also has a scrollball unlike the PC version that provides the capability to not only scroll pages but also scroll left and right particularly useful for scrolling timelines.

The Apple Keyboard

apple_keyboard
Sound inputs and settingssystem-preferences-2
The sound settings control sound for most Mac programmes.

Apple > System Preferences > Sound


However, Premiere Pro has its sound control settings.

Premiere Pro > Preferences > Audiopp-audio-settings

While editing you may need to switch between your sound outputs.
There is a headphone socket on the front and back of the computer and one microphone socket on the back. Note if you are using the external speaker and you plug in the headphones the sound output will automatically switch to headphones. If you intend to use the external speakers you will need to change the sound settings in system preferences and if you are using Premiere Pro change the Audio setting as shown above.

Input Devices
Most USB and Firewire devices will run automatically when plugged into the Mac. There are ports on the front and back of the unit.

The different ports you may come across are as follows

mac-pro-connections-front

On / Off Button

Headphones

USB
USB

Firewire 400

Firewire 800

mac-pro-connections-back

USB

Firewire 400 – Firewire 800

Optical

Line in – Headphones

Ethernet

The Firewire connection is the most frequently used for video and camera connections. An explanation of the different types follows.

Firewire 400 (6 pin)firewire-6-pin
In relation to filming the firewire 400 lead is the most popular way of connecting the camera to the computer. Usually this cable will have a 6 pin male (connects to the computer) and 4 pin male (connects to the camera. This cable also allows for device control which allows you to control the camera using buttons or programs on your desktop rather than the device.

Firewire 800firewire-800-9-pin
Firewire 800 is an even faster connection and often used for hard drives and is capable of very fast data transfer speed.

Firewire 400 (4 pin)

firewire-4-pinThe camera end of the firewire 400 lead. Although most cameras have USB connections the firewire lead allows for faster data transfers capable of real time playback on the computer as you view and capture footage.

Apple Mac Keyboard (399) Apple Mac Mouse (332)